Transnet -Personal Assistant

Position Purpose:

To support the effective functioning of the executive office by providing high level administrative support and professional executive assistance, whilst maintaining the appropriate level of confidentiality, sophistication and protocol required of this position. Enhance and protect the image and reputation of the Chief executive by portraying professionalism and integrity in all interaction and communication with other parties.

Position outputs:

1.Manage and maintain the Chief executive’s schedule with due consideration of the corporate calendar and relevant events, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.

2.Act as first point of contact, representative and information source for the executive’s office, and respond to basic queriesand requests for information.

3.Receive and welcome VIP’s and visitors courteously and professionally.

4.Schedule and arrange meetings for the executive nationally and internationally, ensuring that agendas are prepared, required inputs are received from all parties concerned, and that all relevant documentation is in order.

5.Co-ordinate local and international travel, accommodation and subsistence for the executive when required, including currency and account reconciliation.

6.Arrange that minutes of meetings are taken, or take and distribute minutes to all relevant stakeholders.

7.Establish and maintain a secure and effective e-filing and document management system for the fast retrieval of data and information.

8.Establish and maintain sound relations with all relevant stakeholders such as Board members, other executives, and general staff in assisting with requests to and from the executive, dealing with issues/queries, and managing incoming and outgoing instructions and responses to and from the executive.

9.Set the standard of executive office protocol, i.e. the way things are done in terms of executive office management processes and practises, including for stakeholder relations management in the context of executive assistance.

Qualifications & Experience:

• Bachelor Degree in Business Administration or Relevant NQF level 7.
• Minimum 8 years relevant experience.

Competencies:

• Detailed knowledge of policies, procedures, principle’s, standards and processes (governance, delegation of authority, procurement, compliance, etc.)

• Ability to work under pressure and meet deadlines
• Ability to work with tact and discretion
• Excellent planning and organising skills
• Exceptional communication skills (written and verbal)
• Excellent time management skills
• Must have strong ethics
• Highly assertive

How to apply

Apply here online

The closing date is on 25.01.2021. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement. Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful. Any questions regarding the application or recruitment process should be sent in writing to THOBILE.NZAMA@TRANSNET.NET.