Transnet is Hiring -Secretrary

Operating Division : Transnet Freight Rail

Position Title : Company Secretary

Employee Group : Permanent

Department : Legal Services

Location : Parktown

Reporting To : Executive Manager: Secretariat & Gov

Grade Level : D

Reference Number : 50015558

Position Purpose:

• To provide comprehensive Company Secretariat services and support within the Governance function to ensure a highstandard of corporate governance adherence by TFR Committees and its members;

Position outputs:

• Support to the Chief Executive and the General Managers in their governance responsibilities as members of TFR Exco and other governance structures;

• Provide guidance and advice to the Chief Executive and General Managers on matters of ethics and good governance;
• Responsible for the compilation of meeting papers and meeting packs;
• Minute all committee meetings;
• Develop and implement strategic objectives for Company Secretariat function;
• Ensure effective functioning of governance structures and maintain a high standard of corporate governance across the division;

• Develop Terms of Reference for all committees;
• Develop and implement performance evaluation tools for all committees;
• Manage and provide oversight over the maintenance of all statutory records and submission of statutory returns where required;

• Monitor compliance with statutory provisions relevant to the performance of Company Secretariat functions;
• Manage and cascade the approved Delegation of Authority Framework, including Special Delegations of Authority;
• Manage and provide oversight on the development and maintenance of an effective and efficient records management system to ensure safe record keeping and storage of all secretariat related documentation.

• To manage custodianship of the TFR Gift Register;
• To manage the Declarations of Interest Register for TFR;
• Provide accurate written and verbal opinions to management regarding issues of a secretariat nature;
• Develop, manage and maintain relationships with company secretaries of other ODs to enable Transnet Freight Rail to ensure consistency of application of company secretariat procedures and practices;

• Induct and train members of committees;
• Develop and manage a group of assistant secretaries and support staff to achieve departmental performance objectives and individual development.

Qualifications & Experience:

• LLB or a relevant law degree
• Relevant qualification from the Institute of Company Secretaries (CIS)
• Minimum of 8-10 years Company Secretariat experience of which 5 years is spent as Company Secretary on a management level

Competencies:

Knowledge and competency required:

• Knowledge of Company Law
• King Code on Corporate
• Company Secretariat best practice;

Skills required:

• Interpersonal skills;
• Good minute taking ability
• Decision making
• Communication skills
• Must be able to work under pressure and meet strict deadlines
• Computer literacy
• Planning and Organising
• Networking with proven ability to liaise effectively at the highest governance levels throughout the division

NB: The candidate must meet the minimum inherent health requirements of the job.

NB: No E-mailed/Faxed/Posted Applications will be accepted

How to apply

This advert is open for application by external applicants.

Equity Statement :Preference will be given to suitably qualified Applicants who are members of the

designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating

Division.

Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section

of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.

The closing date is on 13.07.2020. It is the responsibility of the applicant to ensure that HR has received the application

before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your

application as unsuccessful.

Any questions regarding the application or recruitment process should be sent in writing to

SIMON.MAMADI@TRANSNET.NET.

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at

Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs.com